Coordinator, Shoot Production

NBCUniversal is one of the world's leading media and entertainment companies. The Coordinator, Shoot Production supports the shoot production team and a senior level executive in Creative & Production, managing various operational tasks and assisting with the production of video shoots. Responsibilities Manage shoot calendar and vendor database Distribute weekly production status document on behalf of team Operational and office support for team including larger special projects Draft, prepare and proof correspondence, documents and presentations Work with Operations, HR and Finance to facilitate onboarding and ongoing administration of freelance vendors and contractors Track, file and follow up on shoot and team invoices; assist with shoot budgets; and organize and submit department purchasing card expenses Coordinate IT and facilities services for team Coordinate and schedule internal and external meetings across the team Manage meeting agendas and notes Support administrative needs of the SVP of Marketing Production and VP, Shoot Production including managing calendars Support producers on projects and assist in organization, completion & filing of paperwork Book and coordinate talent travel as required Assist in managing, maintaining, and tracking internal production equipment Skills 1+ years of experience in the entertainment industry and/or post production Must be willing to occasional longer hours on weeknights and some weekends Knowledge of tools: Slack, Airtable, Outlook, Sharepoint, Excel, Word, PowerPoint A self-starter who can work well under pressure in a fast-paced environment Possess a passion for TV and production Ability to follow through on tight deadlines while managing multiple projects simultaneously Uncompromising attention to detail, well organized and possess strong problem-solving abilities Excellent communication skills, both written and oral Possess strong interpersonal skills with a team player attitude Production services experience a plus Familiarity with production equipment, camera systems, and lighting a plus Benefits Medical, dental and vision insurance 401(k) Paid leave Tuition reimbursement A variety of other discounts and perks Company Overview NBCUniversal is a media company that provides entertainment and news development, production, distribution, and marketing services. It is a sub-organization of Comcast. It was founded in 1912, and is headquartered in New York, New York, USA, with a workforce of 10001+ employees. Its website is Company H1B Sponsorship NBCUniversal has a track record of offering H1B sponsorships, with 1 in 2020. Please note that this does not guarantee sponsorship for this specific role.