Legal Executive Assistant

Ropes & Gray is a leading global law firm recognized for its excellence in various legal practices. The Legal Executive Assistant (LEA) plays a crucial role in supporting lawyers by managing information flow, coordinating schedules, and ensuring superior client service while maintaining confidentiality and professionalism. Responsibilities Composes, edits and proofreads correspondence, presentations and other documents while demonstrating exceptional technological/document production skills for our Lateral Recruiting department Ensures related documents and emails are stored in iManage Workspaces Organize and maintain paper and electronic files in accordance with Firm records retention policies, as needed Demonstrates an exceptional understanding of Microsoft Outlook while utilizing creative problem solving to solve challenging scheduling requirements Manages multiple calendars and supports scheduling requirements across multiple lawyers, clients, offices and time zones Proactively coordinates internal/external meetings with limited direction Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate), requiring meticulous attention to scheduling logistics and details Applies best practices when arranging travel, utilizing agent assist and on-line tools appropriately and maintains up-to-date travel preferences (frequent flyers, Known Traveler Number, passport, etc.) Provides superior client service with internal and external clients displaying a proactive, "can do" attitude when meeting with clients via zoom, by telephone and/or in person Acts as the gatekeeper prioritizing conflicting needs Handles matters confidentially, expeditiously, proactively and independently and follows through on tasks until successful completion Anticipates Lateral Recruiting department needs and shepherds work forward with limited direction and can suggest new processes/procedures to expedite projects and day-to-day workflow Maintains a professional relationship with other legal counsel, agencies and professionals Works closely with the Lateral Recruiting team with effective communication and tight workmanship Proficiency in Excel for data tracking and reporting, supporting recruitment and operational processes with accurate and timely information Fosters open and frequent communication with teammates to ensure smooth and expeditious support Maintains collaborative and respectful relationships with teammates, managers, and firmwide colleagues, in line with the firm’s core values and one-firm approach Actively contributes to secretarial huddles and other team related activities Participates in focus groups, lunch and learns, and other knowledge sharing activities including the mentor program, when necessary Maintains subject matter level expertise in the Firm’s core applications and understands and adheres to best practices Performs other work-related duties as assigned Skills College degree or equivalent Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff and clients Expert written and verbal communication skills Proactive approach to problem-solving and strong decision-making capability Benefits Comprehensive health and well-being benefits Personal and professional development Career growth opportunities A collegial and supportive culture Discretionary bonus based on performance Company Overview Ropes & Gray, a preeminent, global law firm, has been ranked in the top-three on The American Lawyer's prestigious "A-List" for eight consecutive years and listed on Law.com’s UK “A-List” for three years in a row. It was founded in 1865, and is headquartered in Boston, Massachusetts, USA, with a workforce of 1001-5000 employees. Its website is Company H1B Sponsorship Ropes & Gray LLP has a track record of offering H1B sponsorships, with 26 in 2025, 23 in 2024, 24 in 2023, 38 in 2022, 21 in 2021, 21 in 2020. Please note that this does not guarantee sponsorship for this specific role.