Systems Consultant / Online Business Manager (Project-Based)
About Me: I’m a men’s coach and mentor based in Australia, running a fast-growing business (Real Modern Kings) that supports fathers and business owners to level up in all areas of life. My focus is on coaching and creating powerful content, but I need the right systems in place so my time and energy aren’t wasted on admin, repetitive tasks, or inefficiencies. The Role: I’m looking for a Systems & Operations Specialist (OBM) for a short-term project (approx. 4–6 weeks). Your mission is simple: • Review how my business currently runs. • Identify gaps, bottlenecks, and inefficiencies. • Build and document systems (SOPs, templates, workflows). • Train a VA to run those systems once you’ve set them up. This is not a VA role — I’m looking for someone who can design and build the machine so a VA can run it. What You’ll Do (Key Tasks): • Audit current workflows for: • Content creation, repurposing, and posting. • Client accountability (reminders, follow-ups, progress tracking). • Admin & life management (bills, scheduling, recurring tasks). • Set up streamlined systems in tools like Notion, Trello, or Google Sheets. • Create SOPs (step-by-step guides, Loom videos, checklists) for: • Repurposing and scheduling content. • Managing client dashboards. • Handling bills and admin tasks. • Implement automations (Zapier/Make) where possible. • Deliver a VA Playbook with daily/weekly/monthly checklists. • Train/hand over to the VA. Skills & Experience Required: • Proven experience as an Online Business Manager, Operations Specialist, or Systems Consultant. • Strong background in business systems setup and process documentation. • Proficiency with tools such as: • Notion, Trello, or Asana (task/project management). • Google Workspace (Drive, Docs, Sheets, Calendar). • Social media scheduling tools (Later, Buffer, Meta Business Suite). • Zapier/Make (automation). • Excellent written English and clear communication skills. • Ability to think strategically and design repeatable, simple systems that others can follow. • Experience working with coaches/consultants is a bonus. Deliverables (End Result): • Full systems audit report. • SOPs for all key workflows. • Set-up of tools and dashboards. • A “VA Playbook” (ready-to-use guide for my VA). • Final Loom walkthrough + training handover. Contract Details: • Project-based (4–6 weeks). • Remote, flexible schedule. • Payment negotiable (fixed project fee preferred). How to Apply: Please send: 1. A short intro about your experience with setting up systems for online businesses. 2. An example of SOPs or workflows you’ve created before. 3. Your proposed fee for a 4–6 week project. Apply tot his job